Facility and Risk Management Tips presented by www.solidrockfacilitymanagers.com
End-of-Year Office Maintenance
Last week, we focused on end of year maintenance tips for your homes. This week, we turn our focus to end of year maintenance tips for your office and business.
End-of-year maintenance for businesses and offices should include a deep cleaning, decluttering of workspaces, and a review of equipment and supplies. It's also crucial to perform electrical and HVAC maintenance, update aesthetics, and establish a regular cleaning schedule for the new year.
Imagine working in the perfect eco-friendly and sustainable office environment where every employee is secure, motivated, productive, and follows the healthy office etiquette. As a business organization, you can achieve this but it requires proper planning and hefty effort.
Deep cleaning and decluttering
Declutter desks and common areas: Have employees clear their personal spaces of unnecessary items. Tidy up communal areas like kitchens and pantries, throwing out expired food.
Deep clean all surfaces: Focus on high-touch surfaces like door handles, light switches, and shared equipment. Deep clean communal areas like kitchens and washrooms.
Inspect and clean flooring: Regularly clean and repair flooring in high-traffic areas to reduce hazards and maintain a professional appearance.
Equipment and supplies
Perform equipment maintenance: Conduct a thorough inspection of all office equipment. This includes deep cleaning to prevent overheating and malfunctions.
Service HVAC and electrical systems: Schedule professional maintenance for your heating, ventilation, and air conditioning (HVAC) systems and check electrical wiring and lighting.
Audit and restock supplies: Take inventory of office supplies and restock essentials like pens, printer ink, and cleaning products.
Aesthetics and environment
Update aesthetics: Consider a fresh coat of paint or refurbishing floors and fixtures to refresh the office space.
Promote sustainability: Use eco-friendly cleaning products to minimise environmental impact.
Ensure hygiene essentials are available: Restock soap, hand sanitisers, and paper towels to ensure proper hygiene for employees.
Planning for the new year
Establish a maintenance plan: Set up a regular cleaning and maintenance schedule for the new year to ensure the office remains clean and efficient.
Review financial reports: Use the end of the year to review financial reports and assess the business's performance to inform future maintenance goals.
Communicate with staff: Inform employees about the cleaning schedule and any potential disruptions to manage expectations.
Takeaways
Opt for office maintenance repairs ahead of time and avoid DIY disasters
Keep your premises clean and maintain the good health of employees
Refurbish your working facilities and upgrade outdated elements
Regulate temperatures and ensure that HVAC works fine
Add improvements to the air quality of your office facilities
Pay attention to your lighting setup and positioning
Follow regular inspections with a checklist
Create and follow a maintenance plan
Let nature help with the maintenance
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